Capacity management for legal practice

Your calendar shows your meetings.
Law Buffer shows your workload.

Lawyers don’t just attend meetings, consultations and court appearances. They also need time to do the work.

Draft the pleading. Prepare for trial. Review the contract. Research the point of law. Respond to the client.

Traditional calendars show you where you need to be. Task lists show you what you need to do. Law Buffer brings the two together — turning legal tasks into scheduled time, automatically fitting the work that needs to get done into the time actually available to do it.

See your real workload. Protect your deadlines. Take control of your firm’s capacity.

Tuesday · 12 Aug
CAPACITY
09:00
FixedConsultation — Nkosi matter
10:00
TaskDraft summons · 2:00
11:00
TaskDraft summons (cont.)
12:00
FixedCourt appearance — Case 4482/26
13:00
TaskReview contract · 1:00
14:00
FixedClient meeting
15:00
TaskPrepare — Thursday hearing · 1:30
Fixed events Scheduled tasks
✓ Workload fits · 0:30 buffer
The problem

A task without time is just a wish.

You have six hours of meetings tomorrow. Your task list says you also need to draft a summons, review a contract and prepare for Thursday’s hearing.

But nowhere does it tell you when you’re actually going to do it.

That’s the problem Law Buffer solves. Every task has a duration. Every deadline matters. Every working day has a finite number of hours. Law Buffer puts those three things together so you can see whether your workload actually fits into your available time.

Every task has a durationDraft summons · 2 hours
+
Every deadline mattersFile by Friday, 15:00
+
Every day is finite8 working hours — no more
=
Does your workload fit?Law Buffer shows you — before the deadline arrives
📅 Meetings ⚖️ Court appearances 🗣 Consultations ⏰ Matter deadlines 📝 Legal tasks ✍️ Drafting time 📖 Preparation time 👥 Team workload One intelligent calendar
One view

One view of your real working day.

Law Buffer combines your meetings and appointments, court appearances, consultations, matter deadlines, legal tasks, drafting time, preparation time and team workload into one intelligent calendar.

No more switching between your calendar and your task list and trying to work out whether you have enough time for both.

Law Buffer shows you.

The engine

Your legal work, automatically scheduled.

Tell Law Buffer what needs to be done, how long it should take, when it is due and how important it is. Law Buffer finds the time.

Fixed events stay fixed.

Court appearances, consultations, meetings and other appointments remain exactly where they belong.

Tasks fill the available space.

Drafting, research, preparation and other work are scheduled into the available time around your fixed commitments.

Priorities determine what comes first.

Critical work gets priority. Less urgent work is scheduled around it.

Plans change. Your schedule changes with them.

A consultation runs over. An urgent application lands on your desk. A meeting takes the time you had reserved for drafting. Law Buffer recalculates. Unfinished work doesn’t simply turn red on an ever-growing to-do list — it finds the next available time.

TODAY — BEFORE
09:00
Consultation
Draft heads of argument
11:30
Review contract
14:00
Client meeting
Consultation runs over · urgent application lands
TODAY — RECALCULATED
09:00
Consultation (ran over)
Urgent application
11:30
Draft heads of argument
14:00
Client meeting
Review contract
✓ Nothing lost — work moved to the next available time
CAPACITY — NEXT WEEK
Booked Scheduled tasks Over capacity
Capacity

Know when you’re full.

There is a difference between having something in your diary and having the capacity to do it. Law Buffer makes that difference visible.

Before accepting another consultation, assigning another matter or promising another deadline, see what your workload actually looks like.

Not just today. But tomorrow, next week and beyond.

Know before you commit.

For firms

See capacity across your entire firm.

Law Buffer isn’t only for individual lawyers. It gives firms visibility across their teams.

  • See who has capacity.
  • See who is overloaded.
  • See where deadlines are creating pressure.
  • See whether work needs to be delegated before it becomes a problem.

Instead of discovering on Thursday that someone cannot meet Friday’s deadline, identify the capacity problem while there is still time to solve it.

TEAM — THIS WEEK
TMT. Mokoena
62%
SPS. Patel
88%
JVJ. van Wyk
124%
LDL. Dlamini
48%
⚠ J. van Wyk cannot meet Friday’s filing deadline — delegate 3:00 of drafting to L. Dlamini?
MATTER — NKOSI v. ATLAS LOGISTICS HEARING · 28 AUG
Consultation
Fixed
Investigation
T. Mokoena
Research
S. Patel
Drafting
T. Mokoena
Review
Partner
Filing
Due
Preparation
T. Mokoena
Hearing
Fixed
Week 1Week 2Week 3
Matter planning

Put the matter on the calendar.

A legal matter isn’t one task. It is a sequence of work: consultation, investigation, research, drafting, review, filing, preparation, hearing, follow-up.

Law Buffer lets you map the work required to move a matter forward and translate that work into actual time across your team’s calendars.

Fixed events remain fixed. Tasks are scheduled around them. Deadlines determine when the work must be completed. Priorities determine what happens first.

The matter plan becomes a working schedule.

Integrations

Outlook. Clio. Law Buffer.

Your firm already works across different systems. Law Buffer brings them together.

Connect your Microsoft 365 calendar and Clio account to create a synchronized view of your working day.

An appointment booked in Outlook matters. A deadline recorded in Clio matters. A task scheduled in Law Buffer matters. Law Buffer brings that information together so your schedule reflects the reality of your practice.

One day. One workload. One view.

O Outlook Microsoft 365 calendar C Clio Matters & deadlines Lawbuffer One day. One workload. One view.
The shift

From task management to capacity management.

That changes everything. Because the problem in a busy legal practice usually isn’t knowing what needs to be done. It’s finding the time to do it before the deadline arrives.

Most productivity software asks
“What do you need to do?”

Another list. Another set of checkboxes. No connection to the hours you actually have.

Law Buffer asks the more important question
“When are you going to have time to do it?”

Every task, weighed against your real diary, before the deadline arrives.

Purpose-built

Built around the way lawyers actually work.

Law Buffer is designed for a profession where priorities change, deadlines matter and a seemingly empty afternoon can already contain four hours of work. It understands the difference between:

Where you need to be

Court appearances, consultations, meetings — fixed points in your day.

&
What you need to get done

Drafting, research, preparation — work that needs real hours to happen.

And it puts both into the same plan.

Stop managing lists.
Start managing capacity.

See the work. See the time. See the pressure before it becomes a problem.

And give every important task something a to-do list never could: time to get it done.